Office Coordinator

9 hours ago

Birkirkara, Birkirkara, Malta Invicti Security Full time €30,000 - €50,000 per year

20hours Weekly- Monday to Friday Mornings/Afternoon

Who We Are:

Invicti is an application security leader protecting over 3,500 organizations worldwide through our DAST-first Application Security Platform. Our flagship products, Invicti and Acunetix, enable security and development teams to continuously secure web applications through proprietary proof-based scanning and predictive risk scoring.

Location: Candidates need to be already based in Malta holding EU citizenship

Who You are 

You'll be the backbone of our office operations, ensuring a smooth, welcoming, and efficient environment for our employees and guests. This role is perfect for someone who takes initiative and thrives on making an office a great place to work 

What you will be doing

Be the first point of contact for all visitors, calls, and general inquiries.Monitor, purchase, and manage inventory of all office, stationery, and kitchen supplies.Coordinate directly with external vendors and building management for maintenance, repairs, and facility services.Key health and safety responsibilities include following up on risk assessments, maintaining H&S equipment (including expiration checks and replacements), arranging bi-annual Legionella testing, and coordinating Fire Warden and First Aid training.Coordinating company eventsProviding employee support for ad-hoc queriesProgramming access cardsAdministering parking solutionsManaging all aspects of office visits (meals, meeting rooms, desk spaces, access)Manage office invoices, credit card tracking, and receipt filing for finance.Handle all incoming and outgoing mail, deliveries, and courier services.Provide logistical support for internal team events, meetings, and catering arrangements.Assist with basic administrative tasks including but not limited to documentation as needed.

What you'll need:

Minimum 3 years experience in office administration/operationsSpeak Maltese and English fluentlyExcellent time management and organizational skills with the ability to track numerous detailsWork primarily morning shifts, with occasional afternoon availability as needed

Why Invicti?

 

Your Health & Wellness Matters:

Health Insurance : Taking care of our team goes beyond the office. We cover 100% of employee health care and dental premium costs. For dependents, we contribute 100% of the health care and 50% dental premium cost
VDU testing: Upon joining us, we will provide for free a one time Visual Display Unit testing to ensure you can work as comfortable as possible
Employee Assistance Program: Emotional Support Counseling services 24/7. Life Coaching, Dependent Care, Elder Care, Financial & Legal Support, Wellness Coaching, New Parent Support and more
​​​​​​​Family Leave: 16 week paid leave for birthing parent recovery. 4 week paid leave for non-birthing/bonding parent
 

We value Adult/ Life Balance:

Quarterly Thrive-Wellness Days: One extra vacation day per quarter where the entire company takes a break from normal, daily activities to refresh and rejuvenate
Volunteerism Time Off: 5 days of paid time off each year to participate in the volunteer activities of your choice
Paid Birthday Off: Take your birthday off to celebrate you
Mobile Allowance Benefit: This allowance will be provided to ensure you have support for work-related communication and tasks
Transportation Allowance: To support in-person collaboration, we offer partial reimbursement for parking and transportation costs incurred during office days

We Value You:

Employee Recognition: Ongoing recognition & rewards. A culture that emphasizes personal and professional growth

"At Invicti, we embrace diversity and individuality in all forms. Discrimination has no place here - regardless of race, religion, gender, age, ability, sexual orientation, or any other aspect that makes you unique. We're all about creating a space where everyone feels valued and included. So come as you are and join us in shaping the future of our industry."

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