Finance & Office Manager

3 days ago

Sliema, Tas-Sliema, Malta Outreach Recruitment Agency Full time

About the Company:
Our client is an international investment group with operations across three European countries. The company manages a portfolio of entities involved in property investments and holdings, as well as related administrative and financing activities.

We are seeking a highly organized and detail-oriented Finance & Office Manager to oversee the day-to-day management of the Maltese office and provide administrative and financial coordination across the group's European entities.

Role Overview:
The Finance & Office Manager will take responsibility for the efficient running of the Maltese office and will handle administrative, financial, and corporate matters for the groups entities in multiple jurisdictions. This includes managing corporate documentation, overseeing banking administration, preparing bookkeeping, and coordinating with external property managers and service providers.

This role is ideal for a proactive and independent professional with strong financial administration skills and experience supporting multi-entity operations.

Key Responsibilities:

  • Manage the day-to-day operations of the Maltese office, including general administration, facilities, and vendor coordination.

  • Oversee administrative and compliance matters for the groups entities in three EU jurisdictions.

  • Maintain all corporate documentation, filings, and records, ensuring compliance with local and group requirements.

  • Administer and monitor all bank accounts across the group, including account setup, authorizations, and reconciliations.

  • Prepare and organize bookkeeping for the Maltese entity and coordinate with external accountants and auditors as needed.

  • Liaise with external property managers and service providers to ensure timely communication and reporting.

  • Assist in preparing financial information and reports for group management and external stakeholders.

  • Support the implementation of internal controls and contribute to process improvements within the finance and administrative functions.

  • Provide general administrative support to management and assist with ad hoc tasks or projects as required.

Candidate Profile / Requirements:

  • Degree in Finance, Accounting, Business Administration, or a related field.

  • 3-5 years experience in finance, office management, or administrative roles, ideally within an international or multi-entity structure.

  • Strong understanding of bookkeeping and general accounting principles.

  • Excellent organizational and multitasking skills with a high level of accuracy and attention to detail.

  • Strong written and verbal communication skills in English; knowledge of any additional language will be considered an asset.

  • Proactive, self-motivated, and capable of working independently while coordinating with international teams.

  • Proficiency in Microsoft Office, especially Excel; experience with accounting software is an advantage.

  • Discreet, trustworthy, and able to handle confidential information with integrity.

What's on Offer:

  • A varied and responsible position within a growing international organization.

  • Exposure to multi-jurisdictional corporate and financial operations.

  • A professional, supportive work environment based in Malta.

  • Competitive salary.

Interested?
If you are ready to take on a key role in an international environment and enjoy combining financial responsibilities with office management, we would love to hear from you
Apply today and become an essential part of our client's dynamic and growing team.

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