Facilities Administrator

1 week ago

Malta FIMBank Full time


The Facilities Administrator will lead the facilities team in delivering a safe, efficient, and welcoming environment for employees, tenants, and visitors. Based at FIMBank's head office in St Julian's, the Facilities Administrator will support the smooth running and ongoing improvement of all facilities-related operations. The role supports efficient operations by following best practices and maintaining high professional standards.

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Responsibilities and Duties

  • Oversee daily operations of key services, including building maintenance, security, and housekeeping, ensuring alignment with company policies, local regulations, and approved budgets
  • Collaborate with external service providers on record keeping, financial reporting, and policy oversight, while monitoring dashboards and budget performance
  • Supervise contractors and suppliers, ensuring service level agreements are met and all works are completed to a high standard. Manage procurement of essential equipment, supplies, and services, ensuring quality and value for money.
  • Ensure compliance with all relevant Health & Safety legislation and regulatory requirements, while actively contributing to the Group Health & Safety Committee. Respond promptly and effectively to emergencies and urgent issues to safeguard people and property.
  • Oversee the Bank's security systems, ensuring they are consistently monitored, maintained, and reviewed for effectiveness, compliance, and risk mitigation. Identify and escalate any anomalies or vulnerabilities in a timely manner.
  • Support tenant management activities, including billing coordination and maintaining high levels of tenant satisfaction. Coordinate space planning and office moves, ensuring efficient use of premises and minimal disruption to operations.
  • Plan, develop, and implement strategies for facilities services in line with company objectives. Participate in the planning and execution of capital projects, coordinating suppliers and contractors to meet key deadlines and minimise disruption to business operations.
  • Maintain accurate documentation and records related to facilities operations, inspections, and compliance audits.
  • Undertake additional duties and contribute to projects as assigned by management from time to time.

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Qualifications and Skills

  • Minimum 3 years' experience in a similar role
  • Proven exposure to: Health & safety procedures; Security operations; Maintenance management
  • A formal qualification in: Management, Facilities, Engineering, Or a related discipline (preferred)
  • Experience with: Facilities management, Project coordination, AutoCAD and project management tools (an asset)
  • Strong organizational and problem-solving abilities
  • Ability to work independently and lead a team
  • Excellent written and verbal communication skills
  • Solid understanding of building regulations and compliance standards

What we offer:

  • ​Welcoming and professional environment;
  • Work with a proactive, forward looking Team;
  • Professional growth;
  • Internal/External Learning and Development opportunities.
  • Attractive salary;
  • Health, Life and Personal Accident insurance cover; and
  • Pension plan.

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Equal Opportunity Statement

FPI is committed to diversity and inclusivity.

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