Executive Secretary

The main purpose of the role of the Executive Secretary is to support and ensure the smooth and timely running of the Senior Partners' schedule within their fast-paced environment.

Responsibilities

• Performing administrative and secretarial duties
• Processing, typing, editing, and formatting reports and documents
• Filing documents, as well as entering data and maintaining databases
• Liaising with internal departments and communicating with the public
• Directing internal and external calls, emails to designated departments
• Arranging and scheduling appointments, meetings, and events
• Monitoring office supplies and ordering replacements
• Assisting with copying, scanning, emailing, note-taking, and travel bookings
• Preparing facilities and arranging refreshments for events, if required
• Assisting in general admin and hospitality duties if required, including undertaking occasional reception duties
• Assisting in personal administrative tasks for the partners
• Observing the best business practices and etiquette.
  

Skills

• Advanced proficiency in managing documents, spreadsheets, and databases
• Ability to liaise internally and externally on administrative matters
•  Exceptional filing, recordkeeping, and organizational skills
• Working knowledge of printers, copiers, scanners, and fax machines
• Proficiency in appointment scheduling and call forwarding systems
• High degree of multi-tasking and time management capabilities
• Flexibility to perform duties even out of office hours, especially personal administrative matters
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills
  

Why You Should Join Us

• Private health insurance
• Full training and equal growth opportunities
• Discounts on retail outlets and eateries ... amongst others
• Collaboration with Richmond Foundation to support mental well-being
• Daily supply of fruit and snacks for all
• Lunch provided to all staff once a week
• Support of career aspirations and personal development
• Competitive salary package
• Reimbursement on expenses spent on transport, business attire, sports activities, communications and more