Reception, HR and Administration Assistant

8 hours ago

Birkirkara, Birkirkara, Malta Manpower Malta Full time €25,000 - €35,000 per year


Manpower is seeking to recruit a Receptionist & HR Administration Assistant on behalf of our client. The selected candidate will provide essential secretarial, administrative, and clerical support to the HR team while also managing front desk and reception duties.

Responsibilities

The selected candidate will be responsible for:

  • Providing comprehensive secretarial, administrative, and clerical support to the HR team.

  • Managing reception duties, including greeting visitors, answering calls, recording messages accurately, and directing calls as appropriate.

  • Organizing and coordinating appointments, meetings, and travel arrangements.

  • Managing meeting room bookings, issuing calendar invites, and ensuring meeting rooms are prepared in a timely manner.

  • Assisting in the planning and organization of company events.

  • Liaising and coordinating with suppliers and vendors to ensure smooth office upkeep and maintenance.

  • Supporting both the Administration and HR teams with day-to-day operations.

  • Assisting with building maintenance administration and related documentation.

Requirements

  • A minimum of a School Leaving Certificate.

  • Excellent command of Microsoft Office applications.

  • Previous experience in an HR, administrative, or clerical role will be considered an asset.

  • Strong written and verbal communication skills in English, with professionalism across in-person, phone, and written interactions.

  • Ability to work effectively under pressure and within a multidisciplinary environment.

  • A proactive team player with a positive and motivated attitude.

  • Strong attention to detail, assertiveness, and the ability to influence and communicate confidently.

  • Excellent interpersonal and organizational skills.

  • Analytical thinking and a measured approach to decision-making.


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