HR Administrator

9 hours ago

Birkirkara, Birkirkara, Malta Level-Up Full time €15,000 - €25,000 per year

Working on a full-time basis and reporting to the Senior Partner, the chosen candidate will be

Responsible for the following duties:

  • Providing secretarial, administrative and clerical services to the company, managing reception at all times;
  • Greeting and assisting visitors in a courteous manner;
  • Taking calls and recording messages accurately, directing calls accordingly;
  • Organising and coordinating appointments and travel arrangements;
  • Managing meeting rooms, ensuring that calendar invites are issued as needed when required and ensuring that meeting rooms are prepared in a timely manner ahead of scheduled meetings;
  • Assisting with event organisation;
  • Liaising and coordinating with suppliers and vendors for office upkeep and maintenance, ensuring that regular inventory checks are carried out to replenish and purchase supplies in good time;
  • Supporting and assisting the Administration team with financial, administrative, marketing and HR tasks, as assigned from time to time;
  • Assisting with IT services coordination, ensuring that such matters as printer services and maintenance are conducted on a regular basis, although tasks may vary as required from time to time;
  • Building maintenance administration;

Requirements

  • School leaving certificate is required;
  • Excellent command of Microsoft office applications;
  • Proven track record working with administrative and/or clerical procedures in a similar role;
  • Exceptional written and verbal communication skills in English, whether in person, phone and/or written correspondence;
  • Ability to work under pressure and to work closely with others in a multidisciplinary environment;
  • Able to contribute positively as part of a team, helping out with various tasks as required;
  • Attention to detail, influencing skills and assertiveness;
  • Excellent interpersonal skills, able to communicate with confidence and clarity;
  • Proficient analytical skills and a measured approach to decision-making, being able to take decisions as and when needed in the interest of efficiency;
  • A motivated team player demonstrating an eager and positive work ethic;

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