PTM Administration and Finance Executive

7 days ago

Birkirkara, Birkirkara, Malta Alberta Group Malta Full time €30,000 - €50,000 per year

The Administration and Finance Executive will play a key role in supporting the company's financial operations and administrative processes within the waste management sector. The role involves maintaining accurate financial records, managing office and operational administration, and ensuring compliance with environmental, financial, and regulatory requirements.

KEY RESPONSIBILITIES

Financial Management

  • Maintain up-to-date and accurate financial records for all company transactions.
  • Prepare and issue client invoices, including for waste collection, treatment, and transport services.
  • Assist in monthly management accounts, cash flow monitoring, and budgeting exercises.
  • Track operational costs and prepare internal cost analysis reports for management.
  • Liaise with auditors, banks, and other external stakeholders.
  • Ensure compliance with tax, VAT, and statutory reporting obligations.

Administrative Support

  • Oversee day-to-day office administration and provide support to operational teams.
  • Maintain documentation related to waste movements, permits, licenses, and environmental reports.
  • Handle correspondence, filing systems, and digital documentation management.
  • Assist management with ad-hoc projects, reporting, and operational documentation.

Compliance & Governance

  • Ensure all administrative and financial practices align with environmental and regulatory requirements.
  • Maintain accurate records for waste transfer notes, permits, and consignment documentation.
  • Support management in internal and external audits related to operations and finance.
  • Ensure confidentiality and data protection across all business functions.

THE REQUIRMENTS

Education & Experience

  • A qualification (example diploma) in Accounting, Finance, Business Administration, or a related discipline will be considered an asset.
  • Minimum 3 years' experience in an administrative or finance role, preferably in logistics, waste management, or industrial services.
  • Strong working knowledge of accounting software (Sage) and MS Office Suite.

Skills & Competencies

  • Excellent organisational and multitasking abilities.
  • Strong numerical and analytical skills.
  • High level of integrity, accuracy, and attention to detail.
  • Good understanding of operational workflows within the waste management or environmental sector.
  • Effective communication and interpersonal skills.
  • Ability to work independently and meet deadlines under pressure.

WHAT WE OFFER

  • A stable position within a growing and environmentally focused company.
  • Exposure to both office and operational functions within the waste management sector.
  • Competitive salary and opportunities for professional growth.

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