Office Manager

4 days ago

Sliema, Tas-Sliema, Malta Recruiter4you Full time

We are searching for a highly organised and quick-thinking Office Manager to join our dynamic, fast-paced clients team in Malta. This is a crucial, full-time, in-office role where you will be the core stability during busy periods. If you are someone who thrives under pressure,we would love to hear from you-

Responsibilities:
  • Operational Excellence: Ensure the office infrastructure—from IT equipment and workspaces to utilities and supplies—runs flawlessly and efficiently.
  • Executive & Commercial Support: Seamlessly coordinate all complex travel and hospitality (flights, hotels, events) for the leadership and commercial teams.
  • Vendor Management & Negotiation: Take the lead with all suppliers and service providers, actively negotiating contracts and securing optimal terms, refunds, or upgrades.
  • Proactive Problem Solving: Serve as the office's primary "fixer," anticipating needs and swiftly resolving unexpected logistical or administrative issues before they escalate.
  • Office Environment: Maintain a focused, high-performance atmosphere where the team can concentrate on their work, even when the pace is intense.
Requirements:
  • A natural organiser with a deep aversion to loose ends and a passion for project completion.
  • A professional who can think and prioritize hard under pressure while consistently maintaining a positive, solution-oriented attitude.
  • A confident negotiator and communicator who can effectively advocate their position with external vendors and internal stakeholders.
  • Proven, hands-on experience in office management, operations, or a similar high-demand support role.
  • Highly resilient, adaptable, and comfortable supporting a demanding leadership team with high expectations.
Benefits:
  • An energetic, results-driven work environment where your impact is immediate and highly valued.
  • The chance to be the indispensable backbone of the company and a direct support to executive leadership.
  • Competitive compensation structure and a day-to-day role with significant variety and autonomy.

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