Office Assistant

3 days ago

Saint Julian's, Saint Julian, Malta Colibrix One Full time €25,000 - €40,000 per year
Join Colibrix One – Innovating the Future of Payments

At Colibrix One, we're building advanced, AI-powered payment technologies that support Payment Service Providers (PSPs), Electronic Money Institutions (EMIs), and neobanks across the EU and the UK.

As a fully licensed EMI (FCA reference number and a Principal Member of Mastercard, we offer real-world financial solutions that include:

  • Global card processing
  • Digital wallet infrastructure
  • Cross-border merchant accounts
  • Alternative payment methods (APMs)
  • Corporate accounts for legal entities

We're a fast-growing team with a passion for innovation, security, and scalability. Our culture values curiosity, collaboration, and impact - and we're looking for talented professionals who are ready to shape the future of fintech.

We are now looking for an Office Assistant to join our dynamic team in Malta.
In this role, you'll play a key part in ensuring the smooth and efficient operation of our office, providing essential administrative support to the management team, and helping maintain the organized, people-focused environment that powers Colibrix One's success.

Job Description

The Office Assistant provides comprehensive administrative and organizational support to the management team and ensures the efficient day-to-day operation of the office. This role includes document management, coordination of office supplies and employee services, and support in financial, audit, and HR-related administrative tasks.

Key Responsibilities
  • Provide general administrative support to the management team and other departments as required.
  • Manage document flow and filing, including scanning, registration, and organization of physical and digital documents.
  • Handle office management tasks such as ordering supplies, coordinating key access requests, and assisting with employee benefit inquiries.
  • Coordinate employee insurance registrations and maintain accurate records with external providers.
  • Assist in document collection and preparation for audits.
  • Process and send invoices for approval and payment.
  • Manage document signing, scanning, and archiving.
  • Ensure smooth office operations and effective communication between departments.

Requirements
  • Previous experience in an administrative or office support position is an advantage.
  • Excellent organizational skills and strong attention to detail.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Strong communication and interpersonal skills.
  • Proficiency in MS Office (Word, Excel, Outlook); familiarity with document management tools is an asset.
  • Fluency in English; 
What We Offer
  • Opportunity to shape the future of fintech solutions within a growing company.
  • Collaborative, horizontal team structure that values your expertise and ideas.
  • Continuous learning and development opportunities to enhance your skills and career growth.
  • Competitive salary and benefits package.
  • Flexible work arrangements to support work-life balance.

Employment will be offered through one of the group's legal entities — Mellifera Kartiera Ltd, Colibrix Ltd, or Mellifera Operations Ltd — depending on the role, location, and applicable legal framework.

Please note that Colibrix One is a brand representing a group of legal entities. The employment contract will be signed with the relevant company within the group (Mellifera Kartiera Ltd, Colibrix Ltd, or Mellifera Operations Ltd) depending on the nature of the position and jurisdiction.

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