Secretary

A leading law firm based in Valletta, Malta is looking for a Secretary to join their team. In this role, you will provide high-quality secretarial and administrative support to staff while ensuring the smooth running of daily operations.

This is an office-based roleoffering a salary of up to €30K, depending on experience.

Role and Responsibilities

• Coordinate diaries, schedule meetings, and manage travel arrangements efficiently
• Handle calls, emails, and correspondence promptly and professionally
• Maintain and organise both digital and physical filing systems in line with company policies
• Prepare documents for client meetings, transactions, and hearings
• Open and close client files following company procedures
• Liaise with clients, courts, and external parties as required
• Track case deadlines to ensure timely compliance with relevant timelines
• Assist with tasks related to the company's time management and tracking systems
• Support client onboarding, including KYC and compliance documentation
• Ensure office supplies and resources are well-stocked and managed

Education, Skills and Experience

• A' level standard of education
• Previous experience within the same industry is an advantage
• Native-level fluency in Maltese, both written and spoken – non-negotiable
• C2/native-level fluency in English, both written and spoken
• Proficient in MS Word and MS Excel
• Highly organised with a strong eye for detail

About the Role

• Salary: Up to €30K, depending on experience
• Work arrangement: Office-based in Valletta
• Working hours: Monday to Friday, 08:30 – 17:00
• Benefits: Health insurance, mobile allowance, corporate discounts

Please note: Only candidates fluent in both Maltese and English will be considered for this role.

*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.