Personal Assistant
1 month ago
We are looking for an organized and efficient Personal Assistant to support our client all aspects for a maternity cover period of 6 months. The ideal candidate will have excellent communication skills, strong attention to detail and the ability to handle multiple tasks simultaneously. This is a fast-paced and dynamic role, requiring someone who can work well under pressure and maintain confidentiality at all times.
Responsibilities:
Act as the first point of contact for the Legal Partner, screening and prioritizing incoming calls, emails, and correspondence.
Prepare and proofread legal documents, including contracts, briefs, and memos.
Conduct legal research and compile information for cases.
Coordinate and communicate with clients, colleagues, and other external parties on behalf of the Legal Partner.
Handle administrative tasks such as filing, organizing documents, and maintaining office supplies.
Assist with billing and invoicing, as well as tracking expenses and managing budgets.
Maintain confidentiality and handle sensitive information with discretion.
Perform other duties and special projects as assigned by the Legal Partner.
The chosen candidate will be on a 6-month definite contract, given the role is available for a maternity cover from October 2024 till April
The role is also available on part-time basis, although candidates must be able to work on-premise from Monday to Friday, 8:30AM till 1:30PM.
RequirementsExcellent communication and interpersonal skillsFluency in English is a must; Maltese highly desiredAbility to multitask and prioritize tasks effectivelyStrong organizational and time-management abilitiesProficiency in Microsoft OfficeAbility to handle confidential information with discretionAttention to detail and accuracyEducation and ExperienceRelevant educational qualificationPrevious local experience in Administration, Office Management or as a PA is a must, preferably in a legal/corporate setting
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