HR Office Admin

On behalf of our client, Manpower Malta is seeking to recruit an HR Office admin to join our clients team. The Hr office admin plays a pivotal role in supporting the smooth day-to-day functioning of the office by handling general administrative duties and assisting with HR-related processes. This role ensures accurate record-keeping, efficient internal communication, and organisational compliance while contributing to the teams overall productivity.

Key Responsibilities

• Provide general administrative support across departments.
• Manage filing systems, internal documentation, and office supplies.
• Assist with scheduling meetings, maintaining calendars, and organizing travel.
• Support HR processes including onboarding, document handling, leave tracking, and timesheets.
• Coordinate with payroll and accounting personnel for record reconciliation.
• Prepare reports, letters, and other documents using Microsoft Office tools.
• Handle incoming calls, emails, and correspondence in a professional manner.
• Maintain accurate employee and administrative records.
• Liaise with internal teams to ensure administrative continuity.
• Uphold confidentiality and data protection protocols.

Required Skills & Qualifications

• Minimum of 5 years of experience in an administrative or similar support role.
• Minimum MQF Level 3 in English, Mathematics, and Accounting.
• Excellent command of spoken and written English.
• Strong organisational and time-management skills.
• High attention to detail and ability to handle confidential data.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
• Basic understanding of HR and accounting systems.
• Strong interpersonal and communication skills

Job Info:

• Type of Contract: Indefinite
• Salary: Depending on experience
• Benefits:
  • Assistance with Professional Advancement and Personal Growth
  • Study Leave
  • Inhouse Training
  • Health Insurance
  • Fully expensed Mobile Subscription
  • Regular Social Activities and Get Togethers
  • Relocation Support and Assistance9
• Work Setting: Onsite
• Candidate location: Must be already living in Malta

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