HR Administrator

To be successful in this role, one must demonstrate exceptional organisational and communication skills, meticulous attention to detail, and a proactive approach to problem-solving. A strong commitment to delivering excellent customer service is essential, along with the ability to foster positive, respectful relationships. An understanding of fundamental employment law principles is also a prerequisite. 

Last application date: Sunday 10th August

Key Responsibilities: 

• Serve as the first point of contact for HR-related queries, including but not limited to policies on absence, vacation leave, and similar matters. 

• Prepare employment-related documentation using standard templates, such as employment contracts, addendums, and formal correspondence. 

• Administer the full suite of HR processes, including: 
  
    ○ Onboarding: Coordinate the end-to-end onboarding of new employees, including account creation in the HRIS, registration with local authorities, and enrolment in health insurance and benefit schemes. 
  
    ○ Offboarding: Manage exit procedures to ensure compliance and completeness in line with company protocol. 
  
    ○ Work Permits: Oversee the timely processing of both new applications and renewals, in accordance with established procedures. 
  
    ○ Employee Changes: Process employment status changes accurately and in a timely fashion. 
  
    ○ Payroll: Support the payroll function by adhering to defined departmental practices, ensuring timely and accurate submissions. 

• Maintain and update digital personnel files, ensuring they are securely stored and filed in accordance with internal protocols, local legal standards, and European data protection regulations. 

• Assist in the facilitation of the induction programme, including the preparation of induction materials and presentation of the HR onboarding module. 

• Maintain up-to-date employee records across internal systems, databases, and shared drives. 

• Generate reports from HR systems upon request from stakeholders. 

• Provide operational support in the delivery of HR initiatives, projects, and programmes. 

• Coordinate travel and accommodation arrangements for new hires as required. 

Person Specification: 

• Impeccable attention to detail and a high standard of accuracy in all work. 

• Proven ability to adhere to established procedures and protocols. 

• Strong IT literacy, including proficiency in Microsoft Office, JIRA, HRIS platforms, and advanced Excel skills.

• Experience working with systems and data, with strong analytical skills to interpret and present information clearly.

• Excellent organisational skills with the ability to prioritise effectively in a dynamic, fast-paced environment. 

• Outstanding verbal and written communication skills.