Office Coordinator

2 weeks ago

Sliema, Tas-Sliema, Malta JobMatchingPartner Full time €24,000 - €48,000 per year

We are urgently searching for an Office Coordinator to join a fun and busy office in the heart of Sliema, catering for the iGaming industry.

The role suits someone who loves being busy, who is depenable, organized, and enregetic. You must be and excellent communicator, solcially adept, love to plan and execute, of course have a keen eye for detail.

The ideal candidate should be approachable and have good communication and interpersonal skills whilst possess a positive and solution-focused mindset.

Starting salary €24K

Role & Responsibilities

  • Main contact for all office related matters
  • Ensure the office is always top notch
  • Manage the schedules of key staff members
  • Coordinate meetings, conference calls, travel arrangements, transport etc.
  • Manage Office Petty Cash budget and spreadsheet
  • Manage employees' expenditures and reimbursements
  • Ensure office supplies and equipment are available and in good working order
  • Prepare orders to ensure office supplies and equipment maintain stock levels
  • Keep logs of all equipment (i.e. laptops, screens etc) and maintain asset records
  • Plan and help arrange for office "dos" like team get-togethers, parties & dinners
  • Manage office deliveries and keep records thereof (delivery notes etc)
  • Liaise closely with accounts dept to assist with filing of deliveries and expenses
  • Act assistant to your colleagues: help with copying, filing, answering phones and general admin
  • Assist HR with onboarding of new members of staff (arrange work station, order equipment required etc)

Skills & Experience

  • 2 years' experience in a fast-paced office environment, managing reception / office management
  • Excellent communication skills in English
  • Strong organizational and time-management skills
  • Able to work largely unsupervised
  • Driven and capable of managing several projects and tasks simultaneously
  • Computer and internet literate
  • Dependable
  • Loves to form part of a collaborative team

About this role

  • URGENT – Jobstart a.s.a.p.
  • Starting salary €24K
  • Office-based role in Sliema, Malta
  • Snacks, coffees, team events
  • Special deals / discounts available for staff
  • Opportunities to attend various events for networking
  • Chance to build a solid network within the igaming industry
  • Pension plan after successful completion of probation

Apply with your detailed CV in English, please.

Please note: Due to the urgency of this role, only candidates who are based in Malta or hold an EU passport will be considered.

*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.

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