Procurement Secretary

Our client, a well-established local importer and distributor, is looking to recruit a Procurement Secretary to join their growing team. Reporting to the Procurement Manager, the chosen candidate will:

Act as the primary point of contact between different teams within the office, ensuring smooth communication and collaboration;
Facilitate coordination between the sales team, warehouse team, and other departments to ensure that client requirements are met accurately and on time;
Allocate and prioritize tasks to ensure that all stakeholders' needs are addressed promptly, and deadlines are met;
Address client queries through email and phone, ensuring professional and timely communication;
Work closely with clients to understand their needs and ensure these are communicated effectively to the relevant teams;
Oversee the processing of all orders, ensuring they are accurately converted into purchase orders;
Collaborate with the warehouse and sales teams to track the status of orders and ensure timely delivery;
Assist team members in answering phones and handling client inquiries as needed.
Provide support to colleagues and management by preparing and sharing relevant information related to purchases and orders;
Implement self-monitoring practices to minimize errors and ensure accuracy throughout the workflow;
Conduct double-checks at each stage of the process to maintain high standards of quality;
Prepare and present information related to purchases and orders for management review;
Provide input to management on process improvements, client feedback, and operational challenges.

RequirementsA natural ability to be diligent and with a keen eye for detail.Well developed telephone skills and a competent grasp of both English Well developed team and collaborative work sharing skills.Education and ExperienceStrong proficiency in the use of software such as Outlook, Excel, ERP software etcPrevious Adminitration experience and/or an understanding of process flows related to the generation of purchase orders, orders incoming from clients, and the subsequent logistics of shipment and delivery. is given preference.

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