Project Supervisor

A. General Duties

• Managing Staff/Contractors/Work Assigned
  • Ensure all work is performed in accordance with existing Health & Safety Legislation, Health & Safety policies, and Environmental Management policies.
  • Ensure all personnel comply with the company's Health & Safety and Environmental Management standards and policies.
  • Ensure personnel under supervision are equipped with the required Personal Protective Equipment (PPE).
  • Ensure all PPE within the section is in full operational condition.
  • Provide instructions and directions to staff and contractors.
  • Conduct joint health & safety and environmental formal risk assessments with the responsible officer and workers concerned.
  • Maintain a courteous, respectful, and helpful attitude toward consumers and ensure subordinates do the same.
  • Approve, recommend, and keep records of vacation leave for personnel under supervision as per company policies.
  • Keep records of vacation and sick leave as well as overtime taken by personnel.
  • Review and recommend overtime for staff as necessary to complete assigned work.
  • Continuously review work effort statistics for jobs carried out by personnel under supervision.
  • Assist in the annual evaluation of subordinates' increments as per the collective agreement and company policies.
  • Supervise work performed by subordinates and allocate resources as needed.
  • Adhere to work ethics, ensure proper recording and documentation.
  • Maintain fair and reasonable work relations with personnel and other company employees.
  • Implement quality checks in work methods for quality control.
  • Acquire relevant information to efficiently and reliably perform assigned duties.
  • Liaise with other company sections to ensure efficient use of personnel, property, and resources.
  • Lead teams for specific project works.
  • Identify new data and software requirements to aid in assignments and duties.
  • Ensure all work and procedures are executed cost- and time-efficiently.
  • Implement cost-cutting measures in line with company policies.
  • Take initiative in the communication and execution of policies aimed at increasing efficiency.
  • Instruct personnel in the proper use of resources and procedures to achieve company goals at minimal cost and in a timely manner.
  • Prepare and enforce codes of practice for personnel in compliance with company policies.
  • Identify, provide, and facilitate training for personnel under supervision.
  • Frequently monitor vehicle tracking systems to ensure efficient and effective duty execution.
  • Communicate with external entities and third parties to ensure efficient coordination and execution of work.
  • Utilize company software, including but not limited to SAP and Paperless System, for data analysis and retrieval.

B. Supervisory and Quality Control Duties

• Maintain discipline and submit reports to superiors, police, courts, and other appointed bodies as required.
• Conduct sample quality checks and inspections of subordinates work.
• Ensure appropriate upkeep of sites, stores, offices, locker rooms, washrooms, vehicles, and other equipment.
• Monitor progress and report deviations in time, cost, and quality to the responsible officer.
• Prepare statements of expenditure for completed work.
• Maintain records of works and prepare periodic and ad-hoc reports on progress and expenditures.

C. Preparation of Drawings/Reports for Project Execution

• Read, draw, and interpret drawings, maps, and graphical data accurately.
• Utilize tools, software, and computers to carry out assigned duties.
• Identify and report anomalies or discrepancies in work.
• Prepare and submit administrative and project progress reports.

D. Upkeep of Materials, Equipment, Vehicles, Premises, and Other Property

• Responsible for the custody and safekeeping of section stores and equipment.
• Maintain tools, software, equipment, vehicles, and other assets under supervision.
• Ensure proper functioning of tools, equipment, and software.
• Organize and maintain relevant data, drawings, manuals, and documentation.
• Follow procurement procedures for acquiring tools, materials, and equipment.
• Identify and request parts and consumables for specific jobs.
• Request quotations and trigger the procurement process when necessary.
• Prepare documentation for quotation or tender evaluation and adjudication.
• Use company-provided software to complete assigned duties.
• Drive and maintain company vehicles.

E. On-Site Supervision and Compliance

• Ensure employees and third parties on-site comply with health & safety regulations and policies.
• Report health & safety issues to the relevant officers.
• Negotiate and liaise with public and private sector officers, suppliers, and contractors.
• Represent the company during inquiries, tribunals, or legal cases.
• Address and resolve site issues to ensure smooth project continuation.
• Ensure projects adhere to approved designs, timelines, costs, and quality standards.

F. Specific Duties by Section

1. GIS - Project Supervisor
   • Coordinate with relevant sections to maintain and update GIS records.
   • Record and update missing underground cables.
   • Provide data, records, and cost estimates for network infrastructure.
   • Verify and endorse bills of quantity and cost estimates.
   • Analyze data from SAP, Paperless System, and other sources.
   • Obtain necessary permits for site works.
   • Act as a project supervisor for assigned projects.
   • Carry out other duties as assigned.
2. Civil Design, Supervision, and Certification - Project Supervisor
   • Collect and test materials according to standards.
   • Certify bills of quantity as measured on-site.
   • Assist in architectural, planning, and civil engineering designs.
   • Identify and propose sites for company structures and cable routes.
   • Obtain permits for site works.
   • Conduct inspections related to company premises and infrastructure.
   • Prepare site inspection reports.
   • Carry out other duties as assigned.
3. Surveying - Project Supervisor
   • Assemble field data and develop database information systems.
   • Maintain survey control points.
   • Monitor alignment and settlement control of buildings.
   • Assist in architectural and civil engineering drawings.
   • Carry out other duties as assigned.
4. Mechanical and Electrical Drawing Office - Project Supervisor
   • Implement mechanical and electrical projects.
   • Manage Drawing Office activities.
   • Act as Project Administrator for assigned projects.
   • Represent the company in project matters.
   • Obtain necessary permits.
   • Prepare technical drawings and data.
   • Carry out other duties as assigned.
5. Quality and Progress Control Office - Project Supervisor
   • Maintain project documentation.
   • Track project progress.
   • Prepare reports and presentations on project status.
   • Manage daily activities of the Quality and Progress Control Office.
   • Carry out other duties as assigned.

G. Supervision Given

• Supervises subordinates within the Drawing Office or assigned section.

H. Authority

• Authorized to make decisions consistent with position objectives and responsibilities.
• May be responsible for projects, tasks, or section operations.

I. Accountability

• Accountable for assigned duties.
• Performance evaluated based on efficiency, effectiveness, and resource management.

J. Working Conditions

• Standard office hours with potential requirements for unscheduled or crisis work after hours.

K. Required Skills

• Strong computer literacy
• Ability to work independently
• Problem-solving skills
• Report writing proficiency
• Ability to work under pressure
• Decision-making skills
• Effective communication and interpersonal skills

L. Qualifications and Experience

• MQF Level 5 qualification (minimum of 60 ECTS/ECVET credits) in electrical, mechanical, construction, or civil engineering.
• Proficiency in AutoCAD (certification considered an asset).
• Valid driving license.
• Preference given to candidates with experience in relevant software applications.
• Minimum of five (5) years of experience in a Drawing Office preferred.