Operations Manager

6 days ago

Ta Xbiex, Malta JobMatchingPartner Full time €45,000 - €55,000 per year

A Malta-based firm specializing in corporate services, compliance, and financial management solutions is currently looking for an Operations Manager to join their team. The company's focus lies in supporting businesses with regulatory, tax, and administrative requirements both locally and internationally.

As an Operations Manager, you will oversee and optimise the company's operational processes across corporate, finance, accounting, compliance, and office support functions, ensuring efficiency, compliance, and timely reporting. You will lead the implementation of internal policies and systems, manage client onboarding and portfolio processes, and foster a culture of accountability, collaboration, and continuous improvement.

Salary: up to €55K depending on experience + performance bonus

Role and Responsibilities

  • Oversee and optimise operational processes across corporate, finance, accounting, compliance, and office support functions, ensuring efficiency and compliance
  • Design, implement, and continuously improve internal policies, manuals, systems, and portfolio monitoring processes to enhance service quality and meet regulatory requirements
  • Monitor client onboarding and offboarding processes, ensuring timely execution and adherence to internal and statutory obligations
  • Support the Finance Manager with smooth operations, accurate reporting, and proper preservation of organisational data
  • Coordinate with accounting, corporate, AML, Risk, and Compliance teams to manage client-related matters and maintain strong internal controls
  • Manage operational systems and IT infrastructure in collaboration with providers, ensuring alignment with business needs and regulatory standards
  • Ensure data protection, cybersecurity, and business continuity protocols are up to date and effectively implemented
  • Participate in internal and statutory audits, providing required documentation and responses promptly
  • Promote a culture of accountability, collaboration, and continuous improvement across the organisation

Education, Skills and Experience

  • Bachelor's degree in Business Administration, Law, Finance, or a related field is a plus
  • 4+ years of experience in a similar operational role within a TCSP or financial services sector
  • Strong knowledge of corporate governance, regulatory compliance, and operational frameworks
  • Highly organised with a strategic mindset and project management skills
  • Fluency in English, both written and spoken
  • Excellent communication and interpersonal skills

About the Role

  • Salary up to €55K depending on experience + performance bonus
  • Office based in Ta' Xbiex
  • Health insurance
  • A dynamic and supportive work environment within a growing company.

Apply with your extensive CV.

*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent. 

  • Operations Manager

    2 weeks ago

    Ta’ Xbiex, Malta Manpower Malta Full time €60,000 - €120,000 per year

    Manpower Malta, on behalf of our client a growing Trust & Corporate Services Provider (TCSP) is seeking an experienced Operations Manager to lead and optimise internal operations across corporate, finance, compliance, and support functions.Key Responsibilities:Oversee daily operations across corporate services, finance, and compliance.Improve internal...

  • Branch Operations

    2 weeks ago

    Ta’ Xbiex, Malta Quad Consultancy Full time €25,000 - €40,000 per year

    Industry: InsuranceLocation: MaltaBasis: Full timeRemuneration: Salary + BenefitsMain Duties:Coordinate Head Office staff to relieve branch personnel, in liaison with Motor and Personal Lines managementHandle of incoming business enquiries via email, telephone, and face-to-face interaction with clientsNegotiate and define specific terms of insurance policies...

  • Branch Operations

    1 week ago

    Ta’ Xbiex, Malta Quad Consultancy Full time €25,000 - €50,000 per year

    Industry: Insurance Location: Malta Basis: Full time Remuneration: Salary + Benefits Main Duties:Coordinate Head Office staff to relieve branch personnel, in liaison with Motor and Personal Lines managementHandle of incoming business enquiries via email, telephone, and face-to-face interaction with clientsNegotiate and define specific terms of insurance...

  • Duty Manager

    1 week ago

    Ta’ Xbiex, Malta Comlux Aviation Full time €60,000 - €120,000 per year

    Comlux Aviation is one of the leaders in Business Aviation and forms part of a larger group of Companies which includes Comlux Transaction and Comlux Kazakhstan. Headquartered in Switzerland with a global presence around the world, Comlux delivers World-class Swiss-made business aviation services at the highest standards of the industry.  Comlux offers...

  • Office Manager

    1 week ago

    Ta’ Xbiex, Malta SASMAR Full time €40,000 - €60,000 per year

    SASMAR is excited to announce an opening for an Office Manager to lead and optimize our administrative functions within our Malta office. As a pioneer in the pharmaceutical industry, SASMAR is known for our innovative personal care and fertility products, particularly our well-regarded Conceive Plus brand. With a global presence across Australia, Belgium,...

  • Office Manager

    1 week ago

    Ta’ Xbiex, Malta SASMAR Full time €30,000 - €60,000 per year

    SASMAR is excited to announce an opening for an Office Manager to lead and optimize our administrative functions within our Malta office. As a pioneer in the pharmaceutical industry, SASMAR is known for our innovative personal care and fertility products, particularly our well-regarded Conceive Plus brand. With a global presence across Australia, Belgium,...

  • Customer Service Manager

    6 days ago

    Ta’ Xbiex, Malta SASMAR Full time €40,000 - €60,000 per year

    SASMAR is seeking an experienced and enthusiastic Customer Service Manager to ensure a high quality experience for our customers. As a global leader in the pharmaceutical sector, specializing in personal care and fertility products such as our flagship Conceive Plus brand, we operate across numerous countries and are committed to delivering exceptional...

  • Customer Service Manager

    6 days ago

    Ta’ Xbiex, Malta SASMAR Full time €40,000 - €80,000 per year

    SASMAR is seeking an experienced and enthusiastic Customer Service Manager to ensure a high quality experience for our customers. As a global leader in the pharmaceutical sector, specializing in personal care and fertility products such as our flagship Conceive Plus brand, we operate across numerous countries and are committed to delivering exceptional...

  • Senior Affiliate Manager

    2 weeks ago

    Ta’ Xbiex, Malta The Multiple Full time €40,000 - €80,000 per year

    Who are we?Welcome to Multiple ), your go-to iGaming service provider. We're here to empower iGaming operators, allowing them to thrive in such a volatile industry. Our years of expertise, cutting-edge technology, and passion for delivering extraordinary player experiences make us the right choice for any company looking to elevate their success. We offer a...

  • Data System Manager, Odoo

    2 weeks ago

    Ta’ Xbiex, Malta SASMAR Full time €40,000 - €60,000 per year

    SASMAR is in search of a knowledgeable and proactive Data System Manager (Odoo) to join our innovative team. Our company, a leading player in the pharmaceutical sector, specializes in personal care and fertility products, prominently featuring our Conceive Plus brand. We distribute our products across more than 70 countries through diverse channels including...