Establishing, compiling, and disseminating the entity's procurement and purchasing standard operating procedures (SOPs).
Regularly compiling and analyzing requisition orders from each HOD, ensuring initial CEO approval.
Coordinating with suppliers to gather necessary quotations and proposals.
Issuing purchase orders after RFP approval.
Conducting comparative analysis of received quotations and making recommendations for awards.
Developing a supplier database tailored to the entity's operational needs, aiming at cost control and containment across all departments.
Issuing monthly departmental procurement reports that clearly outline departmental expenditures and suggest areas for improvement.
Performing detailed spend analysis linked to operational data, focusing on regular material expenditures.
Compiling specification documents when a request for proposal/procurement is initiated.
Maintaining regular communication with HODs to understand departmental needs and identify operational priorities.
Gaining an in-depth understanding of the GOM clinical procurement currently managed by the matron to provide procurement and administrative support.
Conducting monthly departmental stock takes for internal control and management accounting purposes.
Performing other general administrative, financial, or procurement duties as necessary.

RequirementsProficiency in procurement software and systems.Advanced skills in Microsoft Office.Excellent communication skills for liaising with suppliers and maintaining regular contact with HODs.Strong negotiation skills to obtain favorable quotations and proposals from suppliers.Strong attention to detail for tasks such as comparative analysis of quotations and monthly departmental stock takes.Capability to issue reports and compile forms related to stock monitoring and control.Education and ExperiencePrevious experience in a similar role.Relevant educational experience.

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