PA to the Director

A Personal Assistant is sought to support the Director in a Construction company in Gozo, managing the CEO's schedule, communications, and administrative tasks.

A Personal Assistant is required to support the Director in a Construction company in Gozo, managing the CEO's schedule, communications, and administrative tasks. The ideal candidate will have exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. They will also have excellent written and verbal communication skills in English, with Maltese being highly preferred. The role involves coordinating meetings, handling confidential information, and managing financial tasks, including payments and deposits to the bank, issuing invoices, recording sales & expenses, bank reconciliations, and preparing reports.

• Efficiently manage the CEO's schedule, communications, and various administrative tasks
• Schedule appointments, meetings, and travel arrangements, optimizing daily schedules, providing reminders and preparatory briefs
• Coordinate and prepare for meetings attended by the Director, including scheduling, agenda creation, document preparation, and logistics coordination
• Handle confidential information with discretion and maintain the highest level of confidentiality at all times
• Serve as the initial point of contact for the Director, handling inquiries with tact, and managing personal tasks with discretion
• Support office operations, handle confidential information, and provide ad-hoc support for special projects
• Manage certain financial tasks, including payments and deposits to the bank, issuing invoices, recording sales & expenses, bank reconciliations, and preparing reports

Requirements:

• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills in English; Maltese is highly preferred
• A professional demeanor and the ability to interact effectively with individuals at all levels
• Strong attention to detail and accuracy, with the ability to maintain composure under pressure
• Discretion and integrity when handling confidential information and sensitive matters
• Flexibility and adaptability to changing priorities and responsibilities
• Proficiency in Microsoft Office Suite

Education & Experience:

• Proven local experience of not less than 3 years in a similar role supporting senior executives is a must
• Candidates with prior experience as a Personal Assistant will be preferred
• A Level Standard of Education or equivalent as a minimum, is mandatory
• Certification in Administration, Management or a related subject is highly advantageous