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Human Resources Coordinator

5 months ago

Malta Island Tailwag Full time

Our client, operating within the hospitality industry, is recruiting a Human Resources Coordinator to join their HR Team. Being responsible for overviewing daily HR duties and making sure procedures and processes are being adhered to, the ideal candidate will be responsible for:

- Ensuring that all staff adhere to Company rules and regulations.
- Liaising with HR Executive with regards to daily work.
- Checking which operatives reported sick by 09:00 am every morning.
- Liaising with Chief Operations Officer, General Manager, Head of Departments and Personal Assistant of the GM, who has called in sick leave by 09:30 am of every morning.
- Ensuring that all operatives' sick leave is inputted accordingly in the Indigo system, as per the sick leave process.
- Issuing sick leave reports monthly and ensuring that all employees not abiding by the policy a warning and fine or unpaid sick leave and warning is issued once a week, depending on the case.
- Updating excel sheet with all sick leave employees.
- Liaising with Chief Human Resources Officer and HR Executive with monthly sick reports.
- Liaising with the Personal Assistant of the General Manager to send employees to the company doctor
- Issuing monthly reports from Casual list and following up with employees with regards to Identity Card and National Insurance numbers.
- Ensuring that FS3 or last payslip is in the file and scanned and passed on to Payroll Officer.
- Ensuring that all transferred employees are opened on Jobsplus.
- Ensuring that all FS4s are sent to the Tax Department.
- Updating and sending work contracts to all employees once documents are received
- Ensuring that every month a report with new employees engaged with the GWU is issued for the HR Officer and ID cards are passed to update her records.
- Issuing any letters required by the employees. Experience & Skills:

- A minimum of 1 year in a similar position is considered an asset
- Qualification in a relevant field is considered an asset
- Ability to work well in a team and alone
- Ability to multitask accordingly.
- Conscientious and attentive to detail
- Meticulous and problem solving
- Excellent communication skills
- Excellent command of the English language both written and spoken.